FlowBoard is an all-in-one operating system for digital marketing agencies. It combines project management, native time tracking, real-time profitability dashboards, and invoicing in a single platform, replacing the need for 6-10 separate tools.

How is FlowBoard different from ClickUp or Asana?

FlowBoard is built specifically for agencies with native time tracking that feeds directly into real-time profitability dashboards. Unlike general PM tools, FlowBoard shows you which clients and projects are profitable in real time, not in a post-mortem spreadsheet. It also solves the Two Realities problem with built-in internal vs client-facing views.

How much does FlowBoard cost?

FlowBoard is currently in private alpha and free during the testing period. Founding members who join the waitlist will receive locked-in early access pricing for life when paid plans launch.

What size agencies is FlowBoard built for?

FlowBoard is designed for digital marketing, creative, and development agencies with 5-25 team members. It's built by agency operators who understand the specific workflows, billing models, and visibility challenges that agencies face daily.

Your agency runs on 7 tools. None of them tell you if you're making money.

FlowBoard replaces your Frankenstein stack of PM tools, time trackers, and spreadsheets with one platform that shows you which clients are profitable. In real time.

Join the Waitlist See How It Works

FlowBoard — Dashboard

Gross Margin

47%

Utilization

78%

Revenue

$124K

Outstanding

$18K

Project Margin Status

Meridian Rebrand 52% On Track

Apex Digital Ads 41% On Track

Coastal SEO 38% At Risk

Vertex App Dev -8% Over Budget

Nova Content 44% On Track

The Agency Tool Tax

You find out a project lost money three weeks after it shipped.

The average agency stitches together 6–10 tools with Zapier and prayers. ClickUp for tasks. Harvest for time. QuickBooks for invoicing. A spreadsheet to figure out if you actually made money. Every integration is a failure point. Every tool is a silo. And none of them answer the only question that matters: are we profitable?

of agencies don't know their project margins until the post-mortem

$0/mo

average spent on tools that don't talk to each other

What if you could see it happening in real time?

One Platform. Full Picture.

Stop managing your PM tool. Start managing your projects.

Task management that works the way agencies actually work. Kanban and list views. Subtasks that are first-class citizens, not afterthoughts. Recurring tasks from clean templates, not broken copies of copies.

Kanban + List views
First-class subtasks
Clean recurring templates
Visual dependencies

Sprint 14 — Meridian Rebrand 12 tasks

To Do

Update brand guidelines

Social templates

Icon set

In Progress

Logo refinements v3

Website wireframes

Color palette final

Review

Hero section mockup

Typography system

Done

Copy review

Brand voice doc

Style guide PDF

Meridian Rebrand → Logo refinements

02:34:17

Billable

Homepage wireframes

Meridian Rebrand

1:45:00 Billable

Client call — scope review

Apex Digital Ads

0:45:00 Billable

Team standup

Internal

0:15:00 Non-billable

SEO audit — technical review

Coastal SEO

2:10:00 Billable

If it takes more than one click, nobody does it.

One-click timer from any task. Runs server-side so it keeps going when you close your laptop. Billable vs non-billable classification built in. Automatic rate snapshots so your historical data stays accurate.

One-click timers
Server-side persistence
Billable / non-billable toggle
Automatic rate snapshots

Stop guessing. Start knowing.

Live gross margin per project, per client. Team utilization rates that update as your team tracks time. Budget burn tracking with early warnings, not post-mortem reports. Client profitability ranking so you know which clients to grow and which ones to fire.

Live gross margins
Team utilization
Budget burn alerts
Client profitability rankings

Profitability — February 2026 Live

Avg Margin

47%

Utilization

78%

Budget Used

64%

Project Margins

Meridian Rebrand 52%

Apex Digital Ads 41%

Coastal SEO 38%

Nova Content 44%

Vertex App Dev -8%

Vertex App Dev over budget

112% of budget consumed — 3 weeks remaining

Your clients see the highlight reel. Your team sees the full picture.

Every agency runs two versions of every project. The messy truth your team sees. The polished update your client gets. Current tools make you build shadow projects to pull this off. We built it as a toggle.

Internal View

Urgent Internal Only

Fix broken API endpoint — client portal

@dev-team: This is blocking the demo tomorrow

Over Budget Internal Only

Budget review NEEDED — we're 20% over

@ops: Need to reallocate hours from Nova before EOW

Draft Internal Only

DRAFT: Homepage copy v3 (DO NOT SHOW CLIENT)

Waiting on legal review before sharing externally

Reallocation

Internal: Reallocate Sarah to Apex project

She's underutilized on Coastal — move by Thursday

Blocked

QA found 3 regressions in staging deploy

@marcus: Rolling back to v2.1.4 until patched

Client View

Completed

Homepage Design — Final Approved

Delivered on Feb 12

Completed

Content Strategy Deck

Delivered on Feb 10

In Progress

Monthly Performance Report

Expected delivery: Feb 18

In Review

Brand Guidelines v2

Pending your feedback

Upcoming

Social Media Templates

Scheduled to start Feb 20

Why We Built This

We ran agencies. We used every tool. None of them told us if we were making money.

We spent years running digital agencies. Good ones. Growing ones. And every month, we'd pull up a spreadsheet, cross-reference three tools, and try to figure out if that big project we just shipped actually made us money.

Sometimes it did. Sometimes it didn't. We always found out too late to do anything about it.

We tried every tool on the market. Each one solved one piece of the puzzle and ignored the rest. So we built FlowBoard. Not because the world needs another PM tool. Because agencies need one platform that connects the work to the money.

How It Works

From zero to real-time margins in three steps

Step 1

Set up in 5 minutes

Import your clients, invite your team, configure your rates. No migration headaches. No week-long onboarding.

Step 2

Track work naturally

Boards, lists, timers. The tools you already know, connected by default. One click to start tracking.

Step 3

See your margins live

Every tracked hour feeds your profitability dashboard automatically. No exports. No spreadsheets. Just real-time numbers.

Pricing

Early access pricing for founding members

Free during alpha. No credit card required.

Founding Member

Solo

For freelancers and solo operators.

1 user
Core project management
Time tracking
Basic profitability view

Lock in Founding Price

Team

For growing agencies.

Up to 10 users
Full profitability dashboard
Client portal
Two Realities
Priority onboarding

Lock in Founding Price

Founding Member

Agency

For established agencies at scale.

Unlimited users
Advanced analytics
Priority support
Custom onboarding
API access

Lock in Founding Price

50 agencies. Private alpha. Founding pricing for life.

We're onboarding 50 agencies for the private alpha. Founding members get locked-in pricing, direct input on features, and early access to what your agency actually needs.

Early access Direct input on features Founding pricing for life